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Embracing ePayments: Enhance Convenience and Security at Your Child Care Center

In today’s fast-paced world, convenience and security are incredibly important, especially when it comes to managing transactions for child care tuition. Embracing the power of electronic payments (ePayments) to streamline processes for your staff, enhance the parent experience, and ensure the safety of financial transactions can seem like a no-brainer. If you’re on the fence about introducing ePayments at your child care center, here are a few benefits for both you and the families you serve.


Gone are the days of writing checks or scrambling for cash payments every week. With ePayments, parents can conveniently settle their child care fees online or in the Jackrabbit Care CircleTime app with a few clicks. This means no more last-minute rushes to the ATM or misplaced checks for parents and a simplified accounting process for you and your staff. Set up automatic billing, providing both you and parents with peace of mind that child care expenses are taken care of automatically.

Seamless Integration

By integrating ePayments into your child care center’s operations, the entire payment process is simplified. Utilize a child care management software that offers an integrated payment platform, auto drafts and ACH transfers to simplify your processes even more.

Available Now!

Jackrabbit Care is proud to announce that next-day payouts via ACH are available for all customers in the United States.

Parents can access their accounts through a secure online portal or mobile app, where they can view payment history, invoices, and receipts. This seamless integration fosters transparency and accountability, ensuring that both parents and your child care center are on the same page regarding financial transactions.

Enhanced Security Measures

The safety and security of our customers’ financial information is of the utmost importance. With ePayments, sensitive data is encrypted and protected against unauthorized access, significantly reducing the risk of fraud or identity theft. This, coupled with your child care center’s policies, helps provide your parents with the confidence and reassurance they need when making online payments.

Real-Time Updates and Notifications

With ePayments, parents receive real-time updates and notifications regarding their transactions. Whether it’s a payment confirmation, reminder, or billing statement, parents stay informed each step of the way. Having a digital record to reference when questions or concerns arise protects both you and parents when processing ePayments. This level of transparency fosters trust and strengthens communication between parents and your child care center.

Environmentally Friendly

Embracing ePayments at your child care center isn’t just about convenience and security – it’s also about sustainability. By reducing the need for paper checks and receipts, you’re doing your part to minimize our environmental footprint. Going digital not only saves time for you and your staff members and additional resources, but it also contributes to a greener future.

Challenges of Traditional Payment Options at Your Child Care Center

Historically, checks and cash have been the preferred way to pay a bill for many child care centers. These options come with several challenges including:

  • Security concerns: Handling cash poses a security risk as it can be lost, stolen, or midhandled. Similarly, checks can be lost or bounced, leading to discrepancies. 
  • Administrative burden: Processing cash or checks rather than utilizing ePayments at your child care center requires manual effort. Your staff with be required to count, record and deposit funds, leading to a risk of human error. 
  • Delayed payments: Payments made by cash or checks may take time to clear, leading to delays in accessing funds. When utilizing a payment processor that offers next-day payouts, you have access to your funds almost immediately. 
  • Lack of transparency: With no digital trail, tracking payments made by cash or check can be challenging. 
  • Risk of non-payment: There is a risk of non-payment or late payment when relying on cash or checks, rather than automatically charging a credit card. 
  • Limited reporting: Traditional payment methods offer limited capabilities for reporting and analysis compared to digital payment solutions. This makes it difficulties for child care centers to gain insights into their revenue streams and financial performance. 

By committing to providing families with a seamless, secure, and convenient payment experience with ePayments, you can greatly enhance the family experience at your child care center. Empower families with the tools they need to manage their child care expenses effortlessly and take some of the pressure off your staff. From enhanced security measures to real-time updates, ePayments offer many benefits that simplify the lives of both parents and staff. Join Jackrabbit Care to see what the future of child care payments looks like. Schedule a demo today!

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