Mike Arndt was managing Christ Church Children’s Center using paper and Excel. It was a time drain to produce the reports that his accountant needed to manage the financial details of the center. He found a better way by implementing Jackrabbit Care – helping him to streamline perhaps the most important process for the center – collecting payments.
Jackrabbit makes it simple for Mike to know critical details such as who hasn’t paid and what they owe. Holidays can be specified in the system so that they are automatically left out when charges to parents are calculated.
“These processes were very time consuming without Jackrabbit because I had to add and subtract each one or manually apply them. I wouldn’t believe the time savings if I hadn’t experienced it for myself.”
Weekly time consumption by 2 people for enrollment, billing and payments:
Before Jackrabbit – 30 hours
With Jackrabbit – 5 hours
Jackrabbit provides reports that make it easy for Mike to quickly hand information over to the accountant such as deposit reports and paid fees summaries. He uses staff information sheets to make delivering employee data to the accountant.
“Jackrabbit’s reports are so good that the accountant doesn’t even need to login. It takes mere minutes for me to pull and send them formatted for how our accountant works. I can’t imagine what it would be like to revert back to the old process.”
Flexibility in personalizing the details.
Jackrabbit is unique among similar systems in providing flexibility so that the system is personalized to the way the organization needs it.
“This personalization is another time saver because everything fits the way you work instead of requiring that your work fit the system.”
Freedom and confidence.
Mike has filled all of his vacant spaces. This is because he has time to spend on growth-centered activities such as grant application and advertising.
“We can grow because we aren’t constantly stuck in the day-to-day. I can make strategic plans and actually have time to act on them.”
Jackrabbit is in the cloud so it’s accessible from anywhere there is Internet connectivity and all data is backed up more safely and consistently than individuals can do for themselves.
“The cloud was a big selling point for the church administration. It gave them tremendous confidence in the integrity and dependability of the system and our data and in our ability to access information – or even fire off processes – when out of the office. I have more confidence in the quality of our operations and our ability to improve our services.”
Value in the investment.
Mike sees tremendous value in Jackrabbit despite the fact that they use just a few of Jackrabbit’s beneficial processes – like class organization, accounting and reporting features. Christ Church Children’s Center is poised for growth and change. They break ground on a new building that will allow for even more growth. Their physical surroundings will accommodate the use of many more of Jackrabbit’s features including online registration, the parent portal and automated attendance check-in.
“I’m thrilled with the time-savings we’ve been able to realize today. When we’re in our new building, our benefits will increase exponentially. We will take more processes paperless, allow parents to self-manage and offer enrollments to a broader community than ever before via the Internet.”
Christ Church Children’s Center | 101 active students |1 location | Mike Arndt, Director