Child Care Staff Management

A Child Care Center’s Ultimate Guide to Staff Management

Effective staff management is the backbone of any successful child care center. It requires careful planning, consistent communication, and a commitment to ongoing development. There are many ways you can enhance the experience of your staff members from recruitment to staff management. Here is your comprehensive guide to staff management at your child care center.

Best Practices for Hiring Child Care Staff

When it comes to hiring child care center staff, there are a number of boxes you must check to make sure you are protecting your students and ensuring the best experience for families. Here are some tips to make sure you are covering your bases throughout the hiring process.

Recruitment: Finding the Right Fit

The foundation of excellent staff management starts with hiring the right people. First, identify what your perfect candidate looks like. What qualities and experience would you prefer for them to have? Use recruitment technology and platforms like Indeed, LinkedIn, and specialized child care job boards to help you find qualified candidates for your open positions.

Once you have received and vetted applications, begin the interview process. Use a consistent set of questions to evaluate all candidates fairly. Include practical tasks or examples to get a feel of how candidates would respond to your day-to-day.

Onboarding: Starting on the Right Foot

Once you have decided on your perfect candidate, conduct a thorough background and reference check to ensure the safety and reliability of your new hire. This is an essential step in child care.

When your candidate has signed on the dotted line, it’s time to start your onboarding process. This process can include a large amount of paperwork and sometimes it is best to use digital tools like Child Care Management Software or DocuSign to handle contracts and other onboarding documents. These platforms can host your best practices, safety procedures and center policy documentation.

When beginning your new staff members training, begin with thorough training on safety protocols and emergency procedures. Once they have demonstrated their understanding, you can begin training on your center’s specific child care methods and philosophies, give them an overview of the center’s culture and values, and include them in team-building activities.

Day-to-Day Staff Management

By emphasizing the quality of care and providing your staff with the resources to meet your expectations, you can create a stellar environment at your child care center. Create this environment through things like consistent schedules, communication, development, performance reviews, and focusing on employee well-being.

Scheduling and Attendance

Consistent and fair scheduling will not only alleviate your stress, but it is also important when maintaining staff morale. Ensure that you are compliant with your staff-to-student ratio and be mindful of burnout. Utilize scheduling tools to help create and manage staff schedules, accommodate time-off requests, and make sure you have an adequate number of staff. These tools can often help you identify scheduling conflicts and openings well in advance, allowing you to find coverage.


Open and effective communication fosters a positive work environment and enhances teamwork. Provide your staff with communication platforms that offer real-time communication and updates. This will make sure your staff never feel out of the loop, especially if you have important things to share like events, policy changes, or announcements.

A large part of communicating is being willing to receive feedback. Allow your staff to provide honest feedback, whether you use an anonymous tool like SurveyMonkey, schedule regular team meetings, or emphasize open lines of communication is up to you.

Training and Development

Continuous learning and development is essential for maintaining high standards of care. Both you and your staff will benefit from training, whether it is an online webinar or an in-person workshop. Encourage staff members to think about what they desire for career development and create clear career progression paths to motivate staff. If you are an experienced child care provider, offer mentorship programs or help your staff join professional organizations for additional resources and networking.

Regular performance reviews help recognize your staff’s achievements and identify areas for improvement. Conduct these reviews quarterly or semi-annually from your staff’s hire date so that it is expected. Offer bonuses, gift cards, or additional time off to recognize stand-out performance. You can also acknowledge achievements more frequently in staff meetings or newsletters.


Providing feedback on your staff’s performance has never been easier and more organized! 

Use our customizable template to evaluate your staff members with our provided criteria or fill in your own.

Download the Template Now. 

Employee Well-Being

Fostering a supportive and healthy work environment is an important part of staff management at your child care center. Not only will it add to your staff’s experience, but it will help staff retention. Offer mental health resources and encourage participation in wellness programs. Create a work-life balance by offering flexible scheduling, trying to accommodate personal commitments, and hosting family-friendly events.

Data Management

Technology is everywhere at your child care center. You, your staff, and your families use many different platforms. Ensuring that sensitive information such as employee records is stored safely is important. When using child care management software, make sure that staff access controls have been updated. These software platforms can assist in making sure you are compliant.

Focusing on staff management improves the overall quality of care provided at your child care center. By focusing on hiring the right people and correctly managing staff on a daily basis, you can create a more organized, responsive, and supportive work environment. Embrace these staff management strategies to build a strong, cohesive team at your child care facility.

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